Havering Mind Half MarathonTerms, Conditions and Privacy Policy
Event Registration
By entering an event hosted by The Race Organiser Ltd. you are confirming that you understand and agree to the terms and conditions detailed below, the contents of which we reserve the right to amend at any time. These terms may differ across events.
You agree to receive communications from us relating to the specific event for which you have registered.
You agree that any medical or emergency contact information you provide to us will be shared with the event medical provider to best ensure your safety in case of a medical emergency.
You agree that we may publish your personal information as part of the event results and may pass such information to the governing body or any affiliated organisation for the purpose of insurance, licensing or for publishing results either for the event alone or combined with or compared to other events. Results may include (but will not be limited to) name, gender, club affiliation, team, race time and age category.
Your personal information will not be shared for any purpose other than fulfilling our obligation to provide the service for which you have registered unless you have provided explicit consent for us to do so.
You agree to adhere to the rules of the event as outlined by the race director, event staff, stewards, marshals, police or medical providers and in accordance with any requirements stipulated by any affiliated organisations (where applicable).
We reserve the right to refuse or cancel applications (including duplicate applications) and to withdraw entrants from an event who are acting in a manner detrimental to the enjoyment or health and safety of themselves or others. Such withdrawals will occur without refund and anyone that opts to continue does so entirely at their own risk.
We reserve the right to alter the time and/or date of the event, the course route, distance, fees or prizes and offer transfers in place of refunds if an event is cancelled or postponed due to circumstances outside our control.
In accordance with UK Athletics guidelines, we require event participants to meet the following minimum age requirements on the date of the event.
Additionally, Triathlon participants must be 15/17 years of age on the day of the event for Sprint/Olympic distances respectively.
All entrants must be fit to compete and should, where necessary, seek medical advice prior to participating. Whilst every reasonable care is taken, entrants cannot hold the organisers, sponsors or landowners responsible for their health or safety whilst participating in an event.
ALL PARTICIPANTS MUST SUPPLY ANY RELEVANT MEDICAL INFORMATION ON THE REVERSE OF THEIR RACE NUMBER PRIOR TO STARTING THE RACE. WHERE A PARTICIPANT HAS IDENTIFIED ANY MEDICAL CONDITIONS/ALLERGIES, A LARGE RED CROSS SHOULD BY MARKED ON THE FRONT OF THEIR RACE NUMBER USING PENS PROVIDED AT RACE REGISTRATION.
Whilst every effort is made to ensure the safety and security of items left at any staffed bag-drop, entrants cannot hold the organisers, sponsors or landowners responsible for any loss or damage to property or personal belongings left under the responsibility of The Race Organiser at an event.
By registering and participating, you grant permission to The Race Organiser Ltd. to use photographs, motion pictures or recordings of you or any other record of this event for any legitimate purpose.
Cancellation, Refunds & Transfers
Entry fees are refundable until two weeks prior to the start of the event, after which such refunds will incur a £5 administration charge. Entry fees become non-refundable one week prior to the start of the event.
Subject to any price difference, transfers to an alternative event or participant (as a result of illness, injury or other circumstance) are permissible at no charge until one week prior to the start of the event, after which such transfers will incur a £5 administration charge. We reserve the right to refuse transfer requests received later than 2 business days prior to the start of the event.
Entrants are NOT PERMITTED to transfer their registration/number to another participant without confirmation from The Race Organiser Ltd. Participating in someone else's place can have serious consequences in the case of a medical emergency. Furthermore, the accuracy of race results is dependent on our ability to maintain accurate information about competitors and we reserve the right to disqualify any participant who does not adhere to these stipulations
Privacy Policy
The Race Organiser Ltd. is committed to protecting and respecting your privacy. For any personal data you provide for the purposes of event participation, The Race Organiser Ltd. is the Data Controller and is responsible for storing and otherwise processing that data in a fair, lawful, secure and transparent way. What personal data we hold on you You may give us information about you by completing a form at an event or online, or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you register to participate in an event hosted by us and may include (but is not limited to) your name, date of birth, address, e-mail address, phone number, name of any affiliated clubs with which you are registered and gender (Athletics Data). We may also ask for relevant health and/or emergency contact information which is classed as special category personal data. Why we need your personal data The reason we need your Athletics Data is to be able to administer your event registration and provide the services you are signing up to when you register for the event. Our lawful basis for processing your personal data is that we have a contractual obligation to you as a customer to provide the services you are registering for. Reasons we need to process your data include: For event entry • processing of registration forms and payments. For event management • sharing personal data with medical providers to safely manage event emergencies; • sharing personal data with the relevant governing bodies (e.g. UK Athletics) for the purposes of result reporting, licensing, insurance etc.; • publishing and communication of race and competition results; • delivery of uncollected purchases, prizes, lost property etc. For reporting purposes • analysing anonymised data to monitor sales trends and manage future events. Marketing and communications (where separate consent is provided) • sending information about promotions and offers from us and/or our sponsors/partners; • sending information about selling merchandise. Any special category health data we hold on you is only processed for the purpose of sharing with the event medical provider to facilitate the safe running of events and the provision of accurate information in case of a health emergency. We process this data on the lawful basis of consent. Therefore, we will also need your explicit consent to process this data, which we will ask for at the point of collecting it. The Race Organiser Ltd. has the following social media pages. https://www.facebook.com/TheRaceOrganiser https://twitter.com/Race_organiser (@Race_organiser) https://www.instagram.com/race_organiser (@race_organiser) All participants are free to join these pages but please note that the providers of the social media platforms have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data on these social media pages. Who we share your personal data with The Race Organiser Ltd. does not supply any personal data it holds to any other third party unless you have given explicit consent for us to do so. The Race Organiser’s data processing requires your personal data to be transferred outside of the UK for the purpose of cloud hosting. Where this occurs, it is with the appropriate safeguards in place to ensure the security of that personal data. How long we hold your personal data We will hold your personal data on file for one year before it is anonymised and retained only for future demographic review and/or event planning and management. Any personal data we hold on you will be securely destroyed after this time. Your data is not processed for any further purposes other than those detailed in this policy. Your rights regarding your personal data As a data subject you may have the right at any time to request access to, rectification or erasure of your personal data; to restrict or object to certain kinds of processing of your personal data, including direct marketing; to the portability of your personal data and to complain to the UK’s data protection supervisory authority, the Information Commissioner’s Office about the processing of your personal data. As a data subject you are not obliged to share your personal data with The Race Organiser Ltd. If you choose not to share your personal data with us we may not be able to accept your registration.
Havering Mind Half Marathon will hold your data for 12 months following the event date. Contact (for non mandatory event communications) with you will be made in accordance with your consent
By entering an event hosted by The Race Organiser Ltd. you are confirming that you understand and agree to the terms and conditions detailed below, the contents of which we reserve the right to amend at any time. These terms may differ across events.
You agree to receive communications from us relating to the specific event for which you have registered.
You agree that any medical or emergency contact information you provide to us will be shared with the event medical provider to best ensure your safety in case of a medical emergency.
You agree that we may publish your personal information as part of the event results and may pass such information to the governing body or any affiliated organisation for the purpose of insurance, licensing or for publishing results either for the event alone or combined with or compared to other events. Results may include (but will not be limited to) name, gender, club affiliation, team, race time and age category.
Your personal information will not be shared for any purpose other than fulfilling our obligation to provide the service for which you have registered unless you have provided explicit consent for us to do so.
You agree to adhere to the rules of the event as outlined by the race director, event staff, stewards, marshals, police or medical providers and in accordance with any requirements stipulated by any affiliated organisations (where applicable).
We reserve the right to refuse or cancel applications (including duplicate applications) and to withdraw entrants from an event who are acting in a manner detrimental to the enjoyment or health and safety of themselves or others. Such withdrawals will occur without refund and anyone that opts to continue does so entirely at their own risk.
We reserve the right to alter the time and/or date of the event, the course route, distance, fees or prizes and offer transfers in place of refunds if an event is cancelled or postponed due to circumstances outside our control.
In accordance with UK Athletics guidelines, we require event participants to meet the following minimum age requirements on the date of the event.
- Marathon, 24 Miles, 20 Miles, 16 Miles - 18 years of age
- Half Marathon, 10 Miles - 17 years of age
- 10K, 5 Miles, 7K - 15 years of age
- 5K - 11 years of age
Additionally, Triathlon participants must be 15/17 years of age on the day of the event for Sprint/Olympic distances respectively.
All entrants must be fit to compete and should, where necessary, seek medical advice prior to participating. Whilst every reasonable care is taken, entrants cannot hold the organisers, sponsors or landowners responsible for their health or safety whilst participating in an event.
ALL PARTICIPANTS MUST SUPPLY ANY RELEVANT MEDICAL INFORMATION ON THE REVERSE OF THEIR RACE NUMBER PRIOR TO STARTING THE RACE. WHERE A PARTICIPANT HAS IDENTIFIED ANY MEDICAL CONDITIONS/ALLERGIES, A LARGE RED CROSS SHOULD BY MARKED ON THE FRONT OF THEIR RACE NUMBER USING PENS PROVIDED AT RACE REGISTRATION.
Whilst every effort is made to ensure the safety and security of items left at any staffed bag-drop, entrants cannot hold the organisers, sponsors or landowners responsible for any loss or damage to property or personal belongings left under the responsibility of The Race Organiser at an event.
By registering and participating, you grant permission to The Race Organiser Ltd. to use photographs, motion pictures or recordings of you or any other record of this event for any legitimate purpose.
Cancellation, Refunds & Transfers
Entry fees are refundable until two weeks prior to the start of the event, after which such refunds will incur a £5 administration charge. Entry fees become non-refundable one week prior to the start of the event.
Subject to any price difference, transfers to an alternative event or participant (as a result of illness, injury or other circumstance) are permissible at no charge until one week prior to the start of the event, after which such transfers will incur a £5 administration charge. We reserve the right to refuse transfer requests received later than 2 business days prior to the start of the event.
Entrants are NOT PERMITTED to transfer their registration/number to another participant without confirmation from The Race Organiser Ltd. Participating in someone else's place can have serious consequences in the case of a medical emergency. Furthermore, the accuracy of race results is dependent on our ability to maintain accurate information about competitors and we reserve the right to disqualify any participant who does not adhere to these stipulations
Privacy Policy
The Race Organiser Ltd. is committed to protecting and respecting your privacy. For any personal data you provide for the purposes of event participation, The Race Organiser Ltd. is the Data Controller and is responsible for storing and otherwise processing that data in a fair, lawful, secure and transparent way. What personal data we hold on you You may give us information about you by completing a form at an event or online, or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you register to participate in an event hosted by us and may include (but is not limited to) your name, date of birth, address, e-mail address, phone number, name of any affiliated clubs with which you are registered and gender (Athletics Data). We may also ask for relevant health and/or emergency contact information which is classed as special category personal data. Why we need your personal data The reason we need your Athletics Data is to be able to administer your event registration and provide the services you are signing up to when you register for the event. Our lawful basis for processing your personal data is that we have a contractual obligation to you as a customer to provide the services you are registering for. Reasons we need to process your data include: For event entry • processing of registration forms and payments. For event management • sharing personal data with medical providers to safely manage event emergencies; • sharing personal data with the relevant governing bodies (e.g. UK Athletics) for the purposes of result reporting, licensing, insurance etc.; • publishing and communication of race and competition results; • delivery of uncollected purchases, prizes, lost property etc. For reporting purposes • analysing anonymised data to monitor sales trends and manage future events. Marketing and communications (where separate consent is provided) • sending information about promotions and offers from us and/or our sponsors/partners; • sending information about selling merchandise. Any special category health data we hold on you is only processed for the purpose of sharing with the event medical provider to facilitate the safe running of events and the provision of accurate information in case of a health emergency. We process this data on the lawful basis of consent. Therefore, we will also need your explicit consent to process this data, which we will ask for at the point of collecting it. The Race Organiser Ltd. has the following social media pages. https://www.facebook.com/TheRaceOrganiser https://twitter.com/Race_organiser (@Race_organiser) https://www.instagram.com/race_organiser (@race_organiser) All participants are free to join these pages but please note that the providers of the social media platforms have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data on these social media pages. Who we share your personal data with The Race Organiser Ltd. does not supply any personal data it holds to any other third party unless you have given explicit consent for us to do so. The Race Organiser’s data processing requires your personal data to be transferred outside of the UK for the purpose of cloud hosting. Where this occurs, it is with the appropriate safeguards in place to ensure the security of that personal data. How long we hold your personal data We will hold your personal data on file for one year before it is anonymised and retained only for future demographic review and/or event planning and management. Any personal data we hold on you will be securely destroyed after this time. Your data is not processed for any further purposes other than those detailed in this policy. Your rights regarding your personal data As a data subject you may have the right at any time to request access to, rectification or erasure of your personal data; to restrict or object to certain kinds of processing of your personal data, including direct marketing; to the portability of your personal data and to complain to the UK’s data protection supervisory authority, the Information Commissioner’s Office about the processing of your personal data. As a data subject you are not obliged to share your personal data with The Race Organiser Ltd. If you choose not to share your personal data with us we may not be able to accept your registration.
Havering Mind Half Marathon will hold your data for 12 months following the event date. Contact (for non mandatory event communications) with you will be made in accordance with your consent
